Program or Lesson 9:30 - 10:30 AM
One on One Help 10:30-?
In the Library
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|Our weekly program or
lesson is intended
to be of interest to all computer users.
Following the program an allotment of time will
be available for one on one help to those
who want a better understanding of something done during the presentation.
Upcoming EventsWednesday FEBRUARY4, 2015 Meeting
9:15 AM Set up your computer
9:30 AM Lesson
10:30 AM One on One help
Computing in the Cloud: Security and Sharing in MS OneDrive
Part 2 of a Two-Part Series
Nancy DeMarte, 1st Vice President, Sarasota Technical User Group, FL
www.thestug.org ndemarte (at) Verizon.net
Last week I introduced OneDrive, Microsoft’s storage location on the Internet which is available to anyone with a Microsoft account. MS Office 365 home, personal, and university account owners, however, got a surprise in late June: their storage capacity on OneDrive was increased to 1 terabyte. Since 1 terabyte = 1000 gigabytes, most home users can consider this “unlimited” storage. This month we’ll explore how to keep OneDrive files secure and how to share OneDrive files with other people.
SECURITY: The main reason people avoid using online storage is the fear that files may not be secure. Of course, there is always the possibility that files can be hacked no matter where they are stored. But there are a few ways Microsoft keeps files safe on OneDrive besides just your account password. Microsoft uses a code verification system when logging into OneDrive, which requires two pieces of verification. If you need more security, MS also offers more security options. You can get tips on creating strong passwords and setting up other security measures for OneDrive at http://windows.microsoft.com/en-us/onedrive/security. If you are still unsure, you can always add extra security through an external provider, such as with the free program, Boxcryptor, https://boxcryptor.com.
SHARING: The easiest way to share files stored on OneDrive is to start at the OneDrive website: https://onedrive.live.com. (Fig.1) Click the blue buttons on the right side of the home page for useful tutorials on using OneDrive. Once you sign up or sign in using your Microsoft account, you can do several things on this site: share files, get the OneDrive app for your tablet or phone, view and edit your files, upload more files from your computer, and create files using the Office Online applications.
To invite specific people to view your selected file(s), click Invite People. (Fig. 2) Type email addresses or names from your contact list in the address bar. Add a quick note and, if you want recipients to be able to edit the file, click “Recipients can edit.” When ready, click Share, and a link is sent to the recipients via email.
If you want to send a file to a group of people or link to it from a website, use the Get a Link option. (Fig. 3) First select the file’s checkbox, and then click Share in the toolbar. This time click Get a Link. Click the down arrow at the right end of the link box and choose which kind of permission you want on this link. “Edit” (the default) means people can view your selected file and use Office Online to make minor edits without signing in to Microsoft. Other permission choices are “View only” (best for web pages or blogs) and “Public,” which make files searchable by anyone, even without a link.
After you have chosen the permission level, click “Create link,” and a long web address will appear in the box. (Fig. 4) You can shorten the link by clicking “Shorten link” below the box, which is useful for posting the link to a website, but also makes it easier to guess. The last step is to copy the link to the clipboard and paste it into an email, web page, or a social media page if that option is checked. See more about sharing files at this link:http://windows.microsoft.com/en-us/onedrive/share-file-folder. With a little practice, you will find the sharing process much easier than when SkyDrive (OneDrive’s ancestor) first was introduced.
Sharing files is one valuable benefit of OneDrive. Even if sharing is not something you intend to do, remember the other big advantages to OneDrive storage: your files are safe in the cloud in case of a computer failure, and you can access them any time from any computer and most tablets/smart phones with your Microsoft password.
Windows 8.1 Advanced Tools
By Rosita Herrick, Director, Sarasota Technology User Group, FL
Sarasota Technology Monitor
www.thestug.org Rosita (at) spcug.org
you right click on the Start icon (low
left corner of the screen) the menu will pop up.
You can get to this menu from any place, where the Windows icon is visible in the left corner, as you can see in the next picture.
All the lines in the menu are links to Windows functions
Because displaying the results from each and every one of these links will make this article look more like a book, I will only go over the links I use more often.
First, from the bottom, is the Desktop link. A left click will get you to the desktop display very fast.
Shut down or sign out – self explanatory
Control Panel – A quick way to display all the functions in the Control Panel
Task Manager – No need to press Ctrl + Alt + Delete
Device Manager – You can see at a glance if the last device you attached is working properly
Computer Management – A quick way to display System Management tools
ON LINE COMPUTER LESSONS OFFERED BY APCUG
register using your name, email address and you will receive an email
the day befor the presentations with a link to the programs.
APCUG’s FREE 2015 Winter Virtual Technology Conference (VTC) will be held on Saturday, February 21, from 1:00 pm – 5:00 pm Eastern Daylight time. The sessions are 50 minutes in length and offer attendees the opportunity to ask questions via a chat window. Videos from earlier conferences can be found on APCUG’s YouTube channel www.youtube.com/apcugvideos.
Spread the word by forwarding this e-mail to your members. VTCs are a great way for them to expand their technology experience and be introduced to new skills. Below are the sessions that are currently scheduled.
If you would like further information, please send an email to email@example.com
Windows 10 Demo
Bill James, VP of Operations, Computer Club of Oklahoma City; APCUG Advisor, Region 8
Windows 8 was a hard sell for many people who were very happy with Windows 7 and they are still using Win 7. Windows 10 starts a new conversation about the Windows operating system that desktop and touch-screen end users are sure to appreciate.
Linux Software Superstore
John Kennedy, Training Chair & Linux SIG Co-leader, East Central Ohio Technology Users Club; APCUG Advisor, Regions 6 & 7
John will share information about the wide choices of free software available to the Linux user. He will have examples of software that relates to all the common computer tasks we do on a day to day basis. Attendees will see that running a Linux operating system doesn't hinder them doing anything. A lot of the software John uses is also available for Windows and even Mac's.
The Secrets of Making Chrome a Solid Computer
Stew Bottorf, Linux SIG Leader, Tampa Bay Computer Society
Chromebooks, Chromebases and Chromeboxes are for sale everywhere at very favorable prices compared to Windows 8 computers. They are often thought inferior to "real Windows" computers but Chromebooks are perfect for most of our group members. They cannot catch viruses and are always backed up but can they be made productive offline? This presentation shows with proper app selections the Chromebook, Chromebase or Chromebox are real gems that work both online and offline at a fraction of the heavier computer complexity, price, weight and battery power. I value my Chromebook and often use it in place of more complex units sitting on the shelf.
Marketing Your User Group on Pinterest, Twitter and Facebook, Sabrina Watson
Sabrina Watson, President, Crystal Rivers Computer Users Group; APCUG Advisor, Region 9
We’re all looking for new members for our groups; this presentation will give you some ideas on how to accomplish that using social media.
How Secure is My Device?
Jere Minich, Program Chair, Lake-Sumter Computer Society; APCUG Advisor, Region 5
We need to make informed decisions when using any electronic device. Tips for keeping your mobile devices secure and malware free.
Using VMware Player to Create a Virtual Machine
Francis Chao, Member, WINdows ERS, Greater South Bay User Group, and the Tucson Computer Society
This presentation will be a hands-on demo of VMware Player as Francis installs the new Windows 10 Pro Technical Preview program. Some of the reasons for using a Virtual Machine is to be secure when surfing the Internet, downloading programs, trying a new operating system, testing software, etc. and this demo covers three of the reasons: downloading programs, trying a new OS and testing software. VMware Player is the only virtual machine program that communicates reliably with USB devices such as printers, external fax/data modems, and flash drives.
Mark Richards, Corporate IT Application Administrator for Range Resources, Oklahoma
Although interest in Glass has cooled over the last year, Mark remains a strong supporter of the technology. His presentation will be an overview of Glass and some of its potentials. It is a wearable, voice-controlled Android device that resembles a pair of eyeglasses and displays information directly in the user's field of vision. If it doesn’t go forward, the technology is there to be used in other cutting-edge products.
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